Terms & Conditions

1    Definitions

1.1     “Conditions” means these Terms and Conditions of the Entry for the Event

1.2     “Event” means the Saltford Santa Dash

1.3     “Organisers” means Saltford Santa Dash Committee who can be contacted via email at saltfordsantadash@gmail.com

1.4     “you” means the person named on the entry form who will be participating in the Event.

2    Acceptance of these Conditions

2.1  By entering the event you confirm that you have read, understood and agree to these conditions

2.2  Failure to comply with these Conditions may result (at the sole discretion of the Organisers) in you not being allowed to participate in the Event or being removed from it.

3    Under 18s

3.1  Runners undertaking the road events must be at least 12 years of age (as at 3rd December 2023) 

3.1  Runners under 16 years old (as at 3rd December 2023) undertaking the *5 mile route (*see below) must be accompanied by a responsible adult who will be held responsible by the Organisers for the safe conduct and behaviour of the child during the Event

3.2  Runners under 16 years old (as at 3rd December 2023) undertaking the 5 kilometre route may run unaccompanied

3.3  All participants under the age of 18 (as at 3rd December 2023) can only take part in the Event with the permission of their parent, carer or guardian.

4   Hazards and fitness

4.1  You acknowledge that participation in the Event is physically strenuous and will be physically demanding

4.2  You acknowledge and understand that the Event is a potentially hazardous sporting event and that there are numerous risks associated with participation. Risks and dangers include but are not limited to; traffic accidents running on public roadways and on rough uneven terrains; collisions with pedestrians, vehicles, other drivers and/or fixed or moving objects; and the negligence of other road users

4.3  You fully understand and accept that participation in the Event may result in serious bodily injury and/or death to yourself or others

4.4  You confirm that you enter the Event voluntarily and with full knowledge and understanding of the risks associated with participation in the Event.

5   Fitness

5.1  You confirm that you are unaware of any health or other condition which may affect your ability to safely take part in the Event and will only take part if medically fit and well enough to run/walk the designated distance. You are strongly advised to seek medical advice before participating in the Event. You must not take part if you are under the influence of drugs or alcohol

5.2 If you are aware of any symptoms of or have been exposed to others exhibiting symptoms of Covid 19 you must abide by any current Government legal requirements, further, the organisers ask that you act responsibly and follow any current Government guidance that falls short of a legal requirement.

6    Insurance

6.1   The Organisers do not provide you with insurance cover in respect of any illness, accident, injury, death, loss or damages arising in connection with your attendance at or participation in the event

6.2  You acknowledge that it is your personal responsibility to arrange for insurance cover for the Event if you wish to be covered by insurance.

7    Event rules

You confirm that you will at all times during the Event:

7.1    adhere to any instructions, the Highway Code and any safety rules in place at the Event and     

7.2    not behave in a way that threatens either your safety or the safety of others and

7.3    not threaten, intimidate or bully any entrants, spectators, marshals or other event volunteers.

8     Personal property

8.1    Please take care of your personal belongings. The Organisers accept no responsibility for the loss of, theft, or damage to any property you take to the event, whether owned by you or under your control or otherwise.

9    Nothing in the following Conditions shall exclude or limit the liability of the Organisers and Associated Parties for;

9.1  death or personal injury caused by the Organisers’ negligence;

9.2  fraud or fraudulent misrepresentation; and

9.3  any matter which it would be illegal for the Organisers to exclude or attempt to exclude

9.4    The Organisers shall not be liable to you for any liabilities, costs, expenses, damages and losses (including any direct or indirect or consequential losses, lost profit, loss of interest and legal and other professional costs and expenses suffered or incurred by you arising out of or in connection with you taking part in the Event

9.5   Accordingly, you agree to waive, release and forever discharge for yourself, your heirs and their successors in title the right to any recourse or claims whatsoever against the Organisers, its officers, employees, agents (collectively referred to as “Associated Parties”) as a result of any liabilities, costs, expenses, damages suffered or incurred by you, directly or indirectly, or by your family or by any dependents and suffered or incurred by you arising out of or in connection with you taking part in the Event

9.6    You will indemnify the Organisers and the Associated Parties and keep the Organisers and Associated Parties indemnified to the extent permitted by law, from and against all costs, expenses (including, but not limited to, legal and other professional fees and expenses on a full indemnity basis) losses, damages and other liabilities (of whatever nature, whether contractual, tortious or otherwise) suffered or incurred by the Organisers and/or the Associated Parties and arising out of or in connection with your participation in the Event.

10   Refunds, withdrawals and cancellations

10.1 Please note that you do not have a statutory right to cancel this contract under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. This is because the Event is scheduled to take place on the specific date and involves setting up costs which may not be recoverable

10.2  However, the Organisers may, at their discretion, agree to cancel your entry and provide a refund if you are unable to attend due to personal circumstances. Please note though that the Organisers will not accept any requests for refunds made less than 14 days before the Event starts

10.3  If you want to request a refund you must inform the Organisers of your wish to cancel in writing by email to saltfordsantadash@gmail.com

10.4 If the Organisers decide to accept your request to cancel the contract, a full refund will be provided within 14 calendar days of receiving notice of your wish to cancel.

11   Images of you

11.1  By participating in the Event you consent to being photographed and interviewed, and for the Organisers to use such material in any marketing and promotional material at any time in the future including in printed leaflets, flyers, adverts in magazines/newspapers and online.

12   Your personal information

12.1  You agree to the Organisers using your personal details for the purposes of organising the Event and sending you information in relation to future events. Your personal information will not be sold or given to third parties. Please contact the Organisers if you do not wish to receive such information in the future.

13   Other information

13.1 These Conditions are subject to English Law and Jurisdiction.

14   Cancellation or Abandonment

In the event of the Run having to be cancelled or abandoned for any reason (for example poor weather or ground conditions, order of any authority etc.) the Organisers will not be in a position to refund any entry fees, sponsorship monies or donations but will pass on any surplus above the costs incurred to the nominated charities.      

All correspondence should be addressed to the Organisers email saltfordsantadash@gmail.com

*The Santa Dash is a fun run in which participants may run, walk or stop and so we do not apply limits to how far younger participants may run, but parents and carers of young runners may wish to bear in mind that UK Athletics rules are that in competition conditions the maximum distance of a run for participants under 13 years of age is 5000 metres and for those under 15 years of age is 6000 metres.       

Updated 01/08/2023